Insurance policies, modification records, and audit evidence — on the asset, not in a filing cabinet.
Insurance management for large FM portfolios is a coordination problem disguised as an administrative one. The policies exist. The assets are registered somewhere. The problem is that no one has a reliable system connecting the two — so when an insurance renewal comes around, the facilities team spends two weeks assembling the asset schedule from a combination of the ERP, the CMMS, a shared drive of scanned documents, and memory. Modifications create a parallel problem. An asset that has been upgraded — a new compressor fitted, a control system replaced, a structural modification made — is a different asset from an insurance standpoint. If the modification isn't recorded formally on the asset record, the insurance policy may not cover the current configuration. That gap tends to be discovered at the worst possible time. Coreziyo's Insure & Track stage holds the insurance and modification record as part of the asset, not as a separate filing system. The policy terms, the coverage dates, the modification history, and the audit outcomes are all on the same record that carries the technical specifications and maintenance history. Renewals are tracked automatically. Modifications are timestamped and attributed. Auditors find everything they need without a data-gathering exercise.
Insurance and asset management share a data dependency that most FM operations satisfy through manual effort at renewal time. The underlying data — what assets exist, what condition they are in, what modifications have been made, what they would cost to replace — is generated continuously by the operation. The problem is that it is rarely held in a place where the insurance team can access it without a coordination exercise.
Coreziyo’s Insure & Track stage makes the insurance data a by-product of normal asset management. Modifications are recorded when they happen, not reconstructed at renewal. Audit outcomes attach to the record when the audit is conducted. The insurance team works from a live register, not a spreadsheet assembled under time pressure.
For asset-intensive FM operations, this connection between the operational record and the insurance record is both a risk management improvement and an operational efficiency gain. Renewals that previously took weeks take days. Gaps in coverage that previously went unnoticed are surfaced automatically. The asset register becomes the insurance system of record.
What you actually get
Insurance policy linkage per asset
Attach insurance policy numbers, insurer details, coverage scope, and expiry dates to each asset. Where a single policy covers a group of assets, the policy links to all of them — one record, visible from any asset in the group.
Automated renewal alerts
Insurance expiry dates trigger configurable alerts — 90, 60, and 30 days before renewal. The facilities manager receives the reminder with the asset count, the current policy reference, and the coverage schedule attached.
Modification history tracking
Every modification to an asset — component replacement, structural change, control system upgrade — is recorded with the date, the authorising engineer, and the scope of work. The insurance team can see the current configuration of any asset at any point in time.
Physical audit records
Formal asset audit outcomes — condition assessments, third-party valuations, regulatory inspections — attach to the asset record. The audit trail is complete, timestamped, and accessible to insurers and regulators on demand.
Replacement value tracking
Current replacement value can be recorded and updated per asset, independent of the book value. This figure feeds directly into insurance valuations and business interruption calculations — no separate valuation spreadsheet required.
How it shows up in real operations
A real estate operator managing a large mixed-use portfolio across multiple buildings faces an annual insurance renewal exercise. In the absence of a connected asset register, the process typically involves two weeks of data gathering, cross-checking the fixed asset schedule against the CMMS, and manually compiling the asset schedule for the insurer. With Coreziyo, the renewal exercise takes hours. The insurance manager filters the asset register by category, review status, and policy expiry, generates the asset schedule directly from the live register, and attaches it to the renewal submission. All modification records and recent audit outcomes are already on each asset. The insurer receives an accurate, current schedule — not a reconstruction.