The asset record starts the day the purchase order is raised — not the day someone remembers to create it.
Most asset registers are populated after the fact. The asset arrives, gets installed, starts running — and three weeks later someone creates a record in the CMMS with whatever information they can still find. Warranty start dates get estimated. Purchase costs come from an email thread. The supplier's reference number is missing because the person who raised the LPO has already moved on to the next job. By the time the asset enters the register, the acquisition data is already degraded. That degradation compounds over the life of the asset: depreciation calculated on an approximate cost, warranty claims missed because no one tracked the expiry, insurance renewals delayed because the original purchase documents are somewhere in a shared folder nobody maintains. Coreziyo closes this gap by opening the asset record at the procurement stage — not the installation stage. When a purchase order is raised for a capital item, the asset record is created in the same transaction. The cost, supplier, warranty terms, and expected delivery date are captured once, at source, by the person who has the information. Nothing is reconstructed later.
The moment of acquisition is the moment when the most accurate information about an asset exists: the exact purchase price, the precise warranty terms, the supplier’s contact details, the original delivery schedule. That moment passes quickly. Once the asset is on site and running, the urgency to record acquisition details evaporates — and with it, the accuracy of the data.
Coreziyo’s Acquire stage is designed to capture that moment while it exists. The asset record is a by-product of the procurement workflow, not a separate task added to someone’s to-do list after the fact. Finance gets a capitalisation entry that matches the actual purchase cost. Maintenance inherits warranty dates they can act on. Auditors find the original purchase documentation attached to the asset record, not buried in a shared drive.
For an operation managing 200,000+ assets, the discipline of opening each record at acquisition is what keeps the register accurate at scale. Retrospective data entry produces a register that nobody trusts. Acquisition-stage capture produces one that everyone relies on.
What you actually get
Asset record created at PO stage
When a purchase order for a capital asset is approved, the system opens the asset record automatically. Cost, supplier, and expected delivery date are inherited from the PO — no re-entry, no separate step.
Capitalisation and depreciation setup
Finance sets the asset class, useful life, residual value, and depreciation method at acquisition. The general ledger entry is generated automatically when the goods are received — no month-end manual journal.
Warranty terms and expiry tracking
Warranty start date, duration, and coverage scope are recorded at acquisition. The system generates alerts before warranty expiry — so maintenance teams know to raise a claim while coverage still applies.
Supplier and certificate linkage
The acquiring supplier, delivery documentation, and any commissioning certificates attach to the asset record at this stage. Auditors and procurement teams access the original documents from the asset record — no separate filing system required.
Asset categorisation and costing
Assets are categorised by class and sub-class at acquisition, setting the cost code that all future maintenance and depreciation entries post against. The cost structure is right from day one.
How it shows up in real operations
A GCC facilities operator purchasing a new chiller for a commercial tower raises the LPO through Coreziyo Procurement. The moment the LPO is approved, an asset record opens with the chiller's purchase price, the supplier's warranty terms, the expected delivery date, and the depreciation profile the finance team has pre-configured for HVAC plant. When the GRN is signed, the asset is capitalised automatically — the general ledger entry posts without a finance team member touching a keyboard. When the chiller arrives on site two weeks later, the asset record is ready and waiting. The installation team scans the QR code printed at delivery, confirms the serial number, and sets the physical location. The acquire stage is already complete — every document, every cost, every warranty clause is already in the record.