Supplier invoices matched to receipts, payment runs scheduled, and the vendor ledger always current.
In an FM operation, accounts payable is the financial mirror of procurement. Every material purchased for a work order, every subcontractor engaged for a specialist job, and every service contract renewed with a third-party vendor generates a payable. The volume is high — an operator running 150,000 work orders a month may process thousands of supplier invoices in the same period. At that volume, a manual matching process is not slow — it is impossible. The typical failure mode is a payables backlog. Supplier invoices arrive by email, are printed and distributed to the relevant operations manager for approval, wait for the operations manager to find time, return to finance for posting, and eventually get paid in a batch that may be two or three weeks past the invoice date. Suppliers stop prioritising the account. Discount opportunities on early payment are missed. The AP ledger is a list of invoices that finance knows are outstanding but cannot tell operations about because the approval chain is somewhere in an email inbox. Coreziyo's Accounts Payable module routes supplier invoices through a structured approval workflow that is connected to the purchase order and goods receipt the invoice relates to. Three-way matching — purchase order, goods received note, and supplier invoice — validates the invoice before it reaches the approver. Payment runs are scheduled and batched. The vendor ledger reflects the current position at all times.
Accounts payable at FM-operation scale is a data flow problem. The question is whether supplier invoices move through a structured system with defined steps, timelines, and approval records — or whether they move through an informal process of emails, spreadsheets, and verbal approvals that produces a payables ledger that nobody fully trusts.
Coreziyo’s Accounts Payable module puts that flow on a defined track. The invoice arrives, is matched to the procurement record, is routed for approval, and is scheduled for payment — all in the same system that knows what was ordered and what was received. The vendor ledger is not assembled at month-end. It is current throughout the month, and month-end is the point where it is reviewed against supplier statements and reconciled.
For operators managing large procurement volumes across many suppliers and cost centres, this is the foundation of an AP function that serves the business rather than trailing behind it.
What you actually get
Three-way invoice matching
Supplier invoice matched automatically to the purchase order and goods received note for quantity and price. Discrepancies flagged before the invoice reaches the approval workflow — the approver sees the match result, not just the invoice number.
Approval workflow routing
Invoice approval routed based on supplier, cost centre, value threshold, and department. Digital approval with full audit trail — who approved, when, with what comment. No paper-based routing, no email approvals that disappear into inboxes.
Payment run scheduling
Payment runs configured by payment method, currency, and payment date. Batch payment files generated for bank submission. Priority payments for critical suppliers processed outside the standard run without disrupting the scheduled batch.
Vendor ledger and ageing
Supplier balance ageing — current, 30, 60, 90 days — updated in real time as invoices are posted and payments made. Finance sees the current exposure to every supplier without assembling a report from multiple sources.
Supplier statement reconciliation
Supplier statements reconciled against the vendor ledger automatically when the statement file is imported. Discrepancies flagged for review. Month-end supplier reconciliation is a review exercise, not a matching exercise.
How it shows up in real operations
An FM operator processing thousands of supplier invoices monthly across maintenance materials, subcontractor services, and supplier contracts cannot run AP on email approvals and manual matching. With Coreziyo, every supplier invoice is matched to its purchase order and goods receipt automatically. Discrepancies are resolved before approval, not during audit. Payment runs execute on schedule, with bank files generated and submitted without manual formatting. The procurement team and the finance team see the same data. When the procurement manager wants to know if the HVAC parts supplier has been paid for last month's delivery, the answer is on the vendor ledger — not pending a reply from the finance team. Supplier relationships improve because payment reliability improves. Early payment discounts become systematically capturable rather than occasionally noticed.