From 'we need a part' to 'the supplier is paid' — one continuous flow.
Coreziyo Procurement is a complete procurement system on its own. You can deploy it to manage the full purchase cycle — material requests, purchase orders, goods receipt, vendor invoicing and payment — without any other module running. Connect it to Maintenance, Finance and Asset Lifecycle on the same platform and procurement becomes an extension of operations: a spare part is requested from the work order, received against the GRN, costed to the asset, and paid without a single re-entry across the entire flow. The procurement challenge in facility-heavy organisations is both a process problem and a data problem. The process problem: a technician raises a verbal part request, a coordinator creates a purchase order in a separate system, goods arrive and someone physically checks them off, the supplier sends an invoice by email, finance posts it manually, and payment is made through a banking portal. At no point does any of this trace back to the work order or asset that created the need. The data problem is a consequence: procurement spend cannot be reported at the asset, building or work-order level without a reconciliation exercise that takes days and is never fully accurate. For any organisation running thousands of work orders per month, the inability to answer "how much did we spend on this asset last quarter" is not a reporting inconvenience — it is a control gap.
Requisition to LPO to GRN to Invoice to Payment — in the same place the spare part was requested. No system handoffs, no duplicate data entry, no missing audit trail.
Because procurement starts from the work order, every purchase is traceable back to the asset and the job that created the need — giving management full visibility of spending at the source. For operations running thousands of work orders per month, this traceability is not a reporting enhancement. It is the control framework that keeps procurement honest.
The five-step flow
From work order to supplier payment — one continuous chain.
What you actually get
Step 1 — Material Request from the work order
A technician who needs a part raises the request directly from the work order in the mobile app. The part required, quantity and urgency are captured at source, and the request is linked to the job and the asset — before a purchase order exists.
Step 2 — LPO issued to the supplier
The approved request generates a Local Purchase Order. Supplier selection, pricing from an approved-vendor list, delivery terms and authorisation workflow all happen in the same platform. The LPO is issued digitally — no printing, no email attachment.
Step 3 — GRN on delivery
When goods arrive, the receiving team logs the Goods Received Note against the LPO. Quantity, condition and delivery notes are captured. Partial deliveries are handled. The GRN triggers the liability to the supplier — without anyone in finance creating a manual entry.
Step 4 — Invoice posted automatically
The vendor invoice is matched to the GRN and the LPO by the system. Three-way matching flags discrepancies for review. Where the match is clean, the invoice posts to the accounts-payable ledger without manual intervention.
Step 5 — Payment scheduled and released
Approved invoices are scheduled for payment according to supplier terms. Payment runs are batched, approved through the workflow, and the payment record closes the supplier ledger entry. The entire cycle is auditable from requisition to bank payment.
Full traceability — every purchase, every asset
Every purchase can be traced back to the work order and asset that created the need. Procurement spend by asset, building, asset class or cost centre is a live report — not a quarterly exercise. Auditors have a complete chain of custody from request to payment.
Drill into Procurement
Explore each stage in depth.
Material Requisitions
Every spare part request captured at source — approved, budget-checked, and converted to a purchase order without leaving the system.
Read more →
Purchase Orders (LPO)
From approved requisition to issued Local Purchase Order — supplier selected, terms set, and the order on its way without leaving the system.
Read more →
Goods Received Note
What was ordered, what arrived, and whether it passed inspection — recorded at the point of delivery before the invoice enters the system.
Read more →
Vendor Invoicing
Supplier invoice matched to purchase order and goods receipt before it reaches the approver — disputes resolved before they become payment delays.
Read more →
Payments
Approved invoices scheduled, batched, and released on time — payment runs that execute without manual formatting or last-minute chases.
Read more →
Vendor Management
Every supplier in one record — performance tracked, contracts monitored, and document expiry managed before it becomes a compliance problem.
Read more →
How it shows up in real operations
A GCC FM operator processing 150,000+ work orders per month generates thousands of material requests each week. At that volume, a manual procurement process — verbal request, email PO, paper GRN, scanned invoice — produces an accounts-payable backlog and a cost-reporting gap. With Coreziyo, the 5-step flow from request to payment runs in the same platform as the work order, so the procurement cycle is a managed process, not an ad-hoc series of transactions. A concrete example: a technician raises a request for 4 filters for an HVAC unit in Building 7, Floor 3 (work order #WO-44821). The LPO is issued to the approved supplier at the contracted price. The GRN records receipt of 4 units. The invoice for AED 840 matches the LPO and GRN and posts automatically. Payment is scheduled for the supplier's 30-day terms. Every step is timestamped and traceable — the controller can see the full procurement event in one record without opening four systems.