Every spare part request captured at source — approved, budget-checked, and converted to a purchase order without leaving the system.
A material requisition that originates in one system and has to be manually re-entered in another is not a workflow — it is a transcription exercise. The engineer on-site raises a request for HVAC compressor spares in the CAFM system. Someone reads that request, opens the procurement system, and re-enters the same information. The two records then live independently: the CAFM system does not know whether the parts were ordered, received, or cancelled. The procurement team does not know which asset or work order the parts were for. The audit trail is broken before the purchase order is even raised. The second failure mode is the approval gap. Material requests in high-volume FM operations arrive faster than approvers can process them — especially when approval means forwarding an email and waiting for a reply that may arrive after the procurement window has closed. The result is either a backlog of unapproved requests that create downstream delays, or informal verbal approvals that bypass the process and leave no record. Coreziyo's Material Requisitions module closes both gaps. Requests raised directly from a work order carry the asset reference, work order number, and cost centre automatically — no re-entry. Approval routing is rule-based: value thresholds, department hierarchies, and category-specific approvers are configured once and applied to every request. Budget availability is checked at the point of request, not at month-end when the overspend has already happened. When the requisition is approved, a draft purchase order is generated with one click.
Material requisitions are the entry point of the procurement flow. What happens at that entry point determines whether the rest of the cycle — purchase order, goods receipt, invoice, payment — runs cleanly or carries errors forward through every subsequent step.
In a high-volume FM operation, the entry point is not the procurement team raising a purchase order. It is the engineer on-site identifying that a part is needed, the PPM scheduler generating a job that requires consumables, or the stores team recognising that a stock item has dropped below reorder level. Those three sources generate hundreds of requests per day across a large estate. The system that captures those requests and routes them for approval is not a minor administrative tool — it is the governor of the entire procurement pipeline.
Coreziyo’s Material Requisitions module is built on the principle that procurement starts in operations, not in the finance system. The request is raised where the need is identified. The approval, budget check, and LPO conversion happen in the same flow. By the time the purchase order reaches the supplier, every step between the original request and the order is recorded, approved, and traceable.
What you actually get
Work-order-linked requisitions
Requisitions raised from an open work order carry the asset reference, work order number, cost centre, and priority classification automatically. No re-entry, no broken audit trail between operations and procurement.
Configurable approval routing
Approval rules set by value threshold, department, category, and cost centre. High-value or critical-asset requests route to senior approvers automatically. Digital approval with timestamped audit trail — no email chains, no verbal sign-offs.
Budget availability check
Each requisition is validated against the department or project budget at submission. Requests that would breach budget are flagged before they enter the approval queue — not after the purchase order is issued.
Standalone requisitions
Not every material request originates from a work order. Planned stock replenishment, project pre-ordering, and administrative purchases all follow the same approval and budget-check workflow regardless of source.
One-click LPO conversion
An approved requisition converts to a draft Local Purchase Order with supplier, terms, and line items pre-populated. The procurement team reviews and issues — they do not rebuild the request from scratch.
How it shows up in real operations
An FM operator running 150,000+ work orders a month generates thousands of material requisitions in the same period. A significant share of those originate from PPM jobs — 3,800 planned preventive maintenance schedules auto-generated each month, many of which require spare parts or consumables to be ordered in advance of the scheduled execution date. Without a direct link between the PPM system and the procurement workflow, those requests arrive informally and are tracked manually. With Coreziyo, the PPM scheduler and the reactive work order system both feed into the same requisition queue. The procurement team sees every outstanding request, its originating work order or schedule, the asset involved, and its budget status in one view. The approver receives the request with full context — not a forwarded email with a line-item description and no reference. Approval is completed in the system. The purchase order is raised. The cycle time from request to approved LPO is measured and visible.